Guidesoft Inc. dba Knowledge Services

Non-Profit Controller

Posted Date 2 weeks ago(3/2/2018 9:58 AM)
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 Our client is looking for a Controller for their non-profit organization. This position is a contract-to-hire role.


Knowledge Services established in 1994 and headquartered in Indianapolis IN, is a certified woman-owned (WBE) professional services organization with over 1500 employees located in offices throughout North America.  Founded by our CEO, Julie Bielawski, Guidesoft, Inc. DBA Knowledge Services is an industry leader in Managed Service Programs (MSP), Employer of Record / Payrolling Services, National Recruitment and Staffing Services.  Knowledge Services provides outstanding services to major organizations in various industries, including; IT, Healthcare, Entertainment, Media, Federal and State Governments, Public Utilities, Telecom, Manufacturing and more.


Knowledge Services has benefit offerings to include the following!

  • Medical, dental, and vision coverage
  • Voluntary Life and AD&D coverage
  • Pet Insurance



  • Participate in the development of and support agency’s core budget as well as project budget for various programs.
  • Monitor the financial performance of the agency.
  • Update agency’s financial forecast on a regular basis.
  • Ensure accuracy of financial reports to the federal, state governments and other grantors.
  • Compile and analyze financial reporting packages for the needs of various audience.
  • Recommend benchmarks against which to measure the performance of agency operations
  • Communicate financial metrics to senior management.
  • Oversee the operations of the accounting/finance department, including the design of an organizational structure adequate for achieving the department's goals and objectives.
  • Develop and manage financial controls in accordance with agency’s financial policies and procedures.
  • Maintain a documented system of accounting policies and procedures.
  • Maintain the chart of accounts Maintain a system of controls over accounting transactions.
  • Maintain an orderly accounting filing system
  • Ensure accounts payable are paid in a timely manner
  • Ensure accounts receivable are collected promptly
  • Ensure monthly bank reconciliations are accurately completed in a timely manner.
  • Perform month-end and year-end close.
  • Manage the preparation of payroll for personnel.
  • Ensure compliance with local, state, and federal government reporting requirements and tax filings, such as FFR, 990, and property tax filing.
  • Coordinate the provision of information to external auditors for the annual audit
  • Provide technical assistance to Sub-grantees in accounting/financial function.
  • Keep up-to-date on current HR requirements
  • Provide leadership and support to finance staff.
  • Supervise finance staff.
  • Performs related work as required



Thorough knowledge of government and grants accounting, budget preparation, financia monitoring, and audit. Strong analytical, organizational and time management skills. High level of attention to detail. Strong MS Office skills with a proficiency in Excel. Self-starter and self-motivated required. Meet deadlines while managing multiple projec n a fast-paced environment. Supervise accounting/finance staff. Ability to work closely with a senior management team. Strong interpersonal and customer service skills. Effective oral and written communication skills.



Bachelor's degree in accounting or finance from an accredited college or university. CPA or CMA is preferred but not required. Minimum five years’ experience in governmental accounting and/or grants accounting in non-profit industry. Minimum two years of supervisory experience preferred. Impeccable analytical and organizational skills. Self motivated and self-directed. Ability to maintain a high level of confidentiality and adapt well to changes in processes and procedures. Extensive knowledge of federal and state laws, policies and procedures pertaining to agency fiscal management. Ability to analyze and solve complex accounting, budgeting, and auditing problems.




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