Guidesoft Inc. dba Knowledge Services

  • Executive Administrative Assistant

    Posted Date 1 month ago(3/19/2018 8:53 AM)
    Job ID
    2018-10872
    Job City
    Nashville
    Job State
    Tennessee
  • Overview

    Knowledge Services is seeking an Executive Administrative Assistant in Nashville TN.

     

    Knowledge Services,  established in 1994 and headquartered in Indianapolis IN, is a certified woman-owned (WBE) professional services organization with over 1500 employees located in offices throughout North America.  Founded by Julie Bielawski, CEO, Guidesoft, Inc. DBA Knowledge Services is an industry leader in Managed Service Programs (MSP), Employer of Record / Payrolling Services, National Recruitment, and Staffing Services.  We provide outstanding services to major organizations in various industries, including; IT, Healthcare, Entertainment, Media, Federal and State Governments, Public Utilities, Telecom, Manufacturing and more.

     

    As such, Knowledge Services is committed to providing opportunities for growth – in our company, in each team member and in our relationships.  We believe titles do not define a person, but provide a framework to each person’s endless potential.  Our focus on improving our team, product and processes drive us every day.  We are guided by our four Pillars that set the foundation of who we are and how we conduct business:  Knowledge, Integrity, Innovation, and Service. 

     

    Knowledge Services has benefit offerings to include the following!

     

    • Medical, dental, and vision coverage
    • Voluntary Life and AD&D coverage
    • Pet Insurance
    • Ticket and Event discounts!
    • The above are available provided contractors meet eligibility requirements

    Responsibilities

     

    • Administrative - Proofreading and editing of case documents to ensure timelines are met as per SOP; Prepare and compile hard copy case files, plus the entry of documents into the electronic case management system. - 75%
    • Administrative - Review of time entry in the Edison system; preparing monthly shift schedules, facility tours, directing visitors and calls to the appropriate person. - 10%
    • Administrative - Audit of Aviation flight logs - 5%
    • Analysis - Assist with database checks regarding background investigations - 10%
    • Must have Excellent English and grammar to be able to proof files and edit files
    • Assignment will last min. of 6 months or longer

    M-F 8-4:30

    Pay $16.50/hr

    Parking included 

     

    Qualifications

    •  Bachelors degree preferred, but will consider an Associates degree for right person
    • Must have Executive Level Administrative experience. 

     

    Physical Requirements:

    • Job frequently requires sitting, handling objects with hands.
    • Job occasionally requires standing, walking, reaching, talking, hearing, and lifting up to 25 pounds.
    • Vision requirements:  Ability to see information in print and/or electronically.

     

    We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability.

     

     

     

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