Position is responsible for assuring financial accuracy with respect to accounts payable/receivable, payroll and all cash transactions, as well as assurance that all business-related matters are handled in a timely and professional manner. Responsible for reviewing client accounts and negotiating fee adjustments and client payment options, as well as performing a variety of collection activities to recoup account revenues.
- Compile collection reports as requested by CFO or other members of the administrative team, and reconcile monthly quietus report with Reports of Collections
- Negotiate, approve and enter payment plans for clients while on the program or after release, and monitor that payments are made according to payment plan guidelines
- Post payments to the financial application and rapid system on clients’ accounts within 24 hours of receipt
- Petition the Courts for cash bonds and process bond payments from other county agencies; submit appropriate paperwork to Auditor’s Office for payment processing and pick up
- Perform reconciliation of payments received and reported by external vendors to ensure the revenue has been posted to the proper account chart fields in People Soft Finance
- Provide customer service regarding collection issues; process and review account adjustments; resolve client discrepancies and process paperwork for client refunds, as necessary
- Monitor client payments made by the website and kiosk for proper posting to the financial application. If issues are identified, work with internal partners and external vendors
- Research client accounts, perform financial analysis for adjustments, and develop fee reduction agreements as needed
- Responsible for grant management, including pursuing, processing and maintaining agency grant applications and reports, as well as post-award expenditures, monitoring and reporting
- Coordinate staff travel and training and cell phone accounts, as well as maintain all Accounts Payable and Accounts Receivable
- Create purchase orders