Administrative Assistant (part-time)

Knowledge Services is seeking a part-time Administrative Assistant for a 2-year contract (potential for extension) working onsite at Purdue Polytechnic in Kokomo, IN.

• Part-time work hours (about 20 hours per week).

• Pay rate is $20/hr

Administrative Assistant Responsibilities:

• Provide administrative support for an individual, group of professionals, department, program or other administrative function.

• Perform a variety of administrative tasks including maintaining calendars, scheduling meetings and events, arranging travel or handling incoming inquiries.

• Create agendas, flyers, or promotional materials. Update and maintain websites, databases and mailing lists.

• Assist in preparing reports.

• Provide support to the Director in student recruitment efforts by assisting with tasks such as organizing campus tours, providing logistical support at open house events at local high schools, and helping coordinate communication with prospective students.

• Maintain calendars, schedule meetings, prepare agendas, collect and provide support materials, and record and distribute minutes.
• Compose routine correspondence and draft non-routine correspondence.
• Proofread various documents, reports and presentation materials.
• Collect data for use in reports, presentations and meetings.
• Assist with small event coordination, including room reservations, setups, resource needs
• Arrange travel, order supplies, maintain organizational files, make copies, distribute incoming and outgoing mail, and ensure proper functioning of office equipment.
• Update and maintain mailing lists, databases and websites.

Administrative Assistant Required Skills:

• Requires a high school diploma/GED.
• Minimum of 2 years of experience in a clerical or administrative support role.
• Preferred experience within a large institution and/or college

• Excellent customer service, verbal, and written communication skills.
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
• Strong organizational and time management skills and attention to detail.
• Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Typing, drafting, filing, data entry, proofreading and editing skills.
• Ability to identify routine problems and implement or recommend solutions.

We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability.

INDADM

ISDPD