Document Preparation Clerk

Position Overview 

Knowledge Services is seeking a skilled and meticulous Document Preparation Clerk to join our team in Indianapolis, IN. The Document Preparation Clerk will be responsible for converting paper documents into digital formats while ensuring high levels of accuracy and quality. This role requires attention to detail, proficiency with scanning equipment, and a strong understanding of document management processes. 

Knowledge Services, established in 1994 and headquartered in Indianapolis IN, is a certified woman-owned (WBE) professional services organization with over 1500 employees located in offices throughout North America. Founded by Julie Bielawski, CEO, Guidesoft, Inc. DBA Knowledge Services is an industry leader in Managed Service Programs (MSP), Employer of Record / Payrolling Services, National Recruitment, and Staffing Services. We provide outstanding services to major organizations in various industries, including; IT, Healthcare, Entertainment, Media, Federal and State Governments, Public Utilities, Telecom, Manufacturing and more. 

As such, Knowledge Services is committed to providing opportunities for growth – in our company, in each team member, and in our relationships. We believe titles do not define a person, but provide a framework to each person’s endless potential. Our focus on improving our team, product, and processes drives us every day. We are guided by our four Pillars that set the foundation of who we are and how we conduct business: Knowledge, Integrity, Innovation, and Service.  

Responsibilities 

• Operate and maintain high-volume document scanning equipment to digitize paper documents. 

• Ensure that all documents are scanned at the appropriate resolution and format as specified. 

• Perform quality checks on scanned documents to verify accuracy and completeness. 

• Organize and prepare documents for scanning, including sorting, labeling, and removing staples or bindings as needed. 

• Manage and store digital files in an organized manner, adhering to established protocols for file naming and storage. 

• Troubleshoot and resolve scanning equipment issues to minimize downtime. 

• Maintain a clean and organized workspace to ensure efficient workflow and document handling. 

• Collaborate with team members to meet project deadlines and maintain high standards of quality. 

Qualifications 

• High school diploma or equivalent. 

• Previous experience in document scanning, data entry, or a related field is preferred. 

• Strong attention to detail and accuracy. 

• Proficiency with document scanning equipment and basic computer applications. 

• Excellent organizational and time management skills. 

• Ability to handle sensitive and confidential information with discretion. 

• Strong problem-solving skills and the ability to troubleshoot technical issues. 

• Must be able to pass a lifetime fingerprint check, criminal background screening, drug testing, and a security clearance check 

• Must be up to date on IRS filings and payments 

Benefits 

• Healthcare, vision, dental and life insurance benefits offered 

• HW Allowance is calculated in accordance with the Contract Wage Determination.  

• Paid Time Off 

• Minimum of 11 paid holidays annually.  

This is a long-term position at $23.65/hr with paid time off, benefits, and a 40 hour work week of Monday-Friday 7am – 3:30pm.  Please apply now for immediate consideration. 

Physical Requirements: 

 Job frequently requires sitting, handling objects with hands. 

Job requires standing, walking, reaching, talking, hearing, and lifting up to 50 pounds. 

Knowledge Services is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation for any part of the application or hiring process, please contact TalentHR@knowledgeservices.com. 

Knowledge Services is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Knowledge Services does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws. People with disabilities, veterans, and military families are encouraged to apply. 

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