Administrative Assistant/Graduate Coordinator

Knowledge Services is seeking an Administrative Assistant/Graduate Coordinator for a 4-month contract working onsite at Purdue University in West Lafayette, IN.

• Work schedule is Monday - Friday from 8am-5pm.

• Pay rate is $20/hr

Administrative Assistant/Graduate Coordinator Overview:

• Purdue is looking for a Graduate Coordinator for a 4-month assignment to work closely with the Graduate Program and the Associate Department Head of Physics and Astronomy.

• This person will be in the office and communicate via phone and email and be available onsite for Grad Students to be able to walk in to ask questions.

Job Description:
• Provide administrative support for the department Graduate program and the Associate Department Head of Physics and Astronomy involved in the graduate program.
• Coordinate the day-to-day operations of the Department of Physics and Astronomy Graduate program including working with students, faculty, applicants, the application, admissions, registration processes, as well as oversee current student progress.
• Serve as liaison to the Graduate and Admissions Committees, as well as the Graduate School.
• Organize various graduate student-related events.
• Maintain all graduate records including records including student e-mail list, database, registration documents and website.

Responsibilities and Duties:
• 30-40%: Provide administrative support for the Graduate program including conducting research & preparing reports regarding potential and current graduate students. Respond to information requests from internal/external contacts and manage correspondence.
• 10-20%: Support Associate Head for Graduate Education
• 5-15%: Compose routine correspondence and draft non-routine correspondence.
• 15-25%: Develop, implement and maintain/improve processes related to supporting the Graduate program operations.
• 5-15%: Coordinate graduate student events, including room reservations, setups, resource needs, and catering.
• 5-10%: Update and maintain graduate program mailing lists, databases and websites.

Administrative Assistant/Graduate Coordinator Required Skills:

• High School Diploma/GED.
• Minimum of 3 years of experience in an administrative support role.
• Excellent verbal and written communication skills.
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality.
• Strong organizational and time management skills and attention to detail.
• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs.
• Ability to interpret policies and procedures to proactively resolve issues or improve processes.
• Ability to identify problems and implement or recommend solutions.
• Drafting, proofreading, and editing skills.
•Prior experience working with the Slate Program and/or any of Purdue's systems would be a plus.

We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin or disability.

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