Procurement Assistant Director (contract)

Knowledge Services is currently seeking a Procurement Assistant Director for a short-term contract through 12/18/2026 (potential for extension) with the NCAA.

• The employee is responsible for providing training and resource information to state and contractual staff members.
• Purpose of work is to ensure that the Department’s policies and established guidelines are met in regard to staff development and training. 
• The employee will be expected to partner with agency personnel and related stakeholders working toward the completion of assigned functions. Exceptional customer service is provided to agency partners and the general public.

Work Location: Downtown Indianapolis - Current work environment is hybrid; 2 days in the office and 3 days are remote.

Procurement Assistant Director essential functions include:

• This position is primarily responsible for sourcing, contract management, and spend management for assigned groups within the National Office.

• This position reports to the Managing Director of Procurement and is an individual contributor with no direct reports.

• Manage the competitive bid processes for purchases as assigned, including sourcing goods and services, evaluating bids, and negotiating contracts.
• Identify opportunities for cost savings through competitive bidding, bulk purchasing, and vendor consolidation.
• Perform bid analysis, reporting, and benchmarking for internal partners, as needed.
• Build relationships with key internal stakeholders and suppliers to identify opportunities for improvement, drive best practices, ensure procurement compliance, and manage issues.
• Assist in management of the supplier master database, to include monthly, quarterly, and annual reporting and close processes, as well as scheduled review and clean up tasks.
• Coordinate with internal partners in Accounting, Finance, and other Administrative Services to ensure procurement process compliance, triage incoming requests, and troubleshoot any PO and payment issues.
• Other duties as assigned.

Key Competencies:
• Accountability | Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for mistakes. Complies with established control systems and rules.
• Drive for Results | Can be counted on to consistently accomplish work effectively and efficiently, is very bottom-line oriented, steadfastly pushes self and others for results.
• Effective Communication | Can exchange ideas, thoughts, opinions, knowledge, and data so that the message is understood with clarity and purpose.
• Problem Solving | Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.
• Stakeholder Focus | Is dedicated to meeting the expectations and requirements of internal and external stakeholders, gets first-hand stakeholder information and uses it for improvements in products and services, acts with stakeholders in mind, establishes and maintains effective relationships with stakeholders and gains their trust and respect through honesty, integrity, authenticity, and inclusivity.

Core Values:
• LEADERSHIP | We actively listen and continually strive to provide vital solutions, counsel and advocacy for student-athletes and intercollegiate athletics.
• INCLUSION | We seek and incorporate different perspectives and experiences to drive innovation and impact.
• COMMUNICATION | We commit to an environment of openness to build trust and make timely decisions.
• COLLABORATION | We work together, based on mutual respect, to lead and serve our stakeholders.
• ACCOUNTABILITY | We take ownership for our actions and results to add value every day.

Procurement Assistant Director Qualifications include:

• Must be adept in Excel.

• Must have excellent verbal and written communication skills.

• Education Required High school diploma or equivalent. Bachelor’s degree preferred.
• Minimum of 3+ years strategic procurement and/or financial analysis experience in organization of comparable or larger size.
• Experience with Oracle Cloud Financials and Purchasing system preferred.
• Experience with Zip procurement orchestration tool preferred.
• Ability to meet deadlines while on time constraints.
• Ability to apply critical thinking skills to solve problems and bring new ideas to the process.
• Experience in Windows environment with emphasis on Microsoft Excel.

Knowledge Services is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation for any part of the application or hiring process, please contact TalentHR@knowledgeservices.com. 

Knowledge Services is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Knowledge Services does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws. People with disabilities, veterans, and military families are encouraged to apply. 

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