Guidesoft Inc. dba Knowledge Services

48294 Medical Administrative Assistant

3 weeks ago
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Knowledge Services,  established in 1994 and headquartered in Indianapolis IN, is a certified woman-owned (WBE) professional services organization with over 1500 employees located in offices throughout North America.  Founded by Julie Bielawski, CEO, Guidesoft, Inc. DBA Knowledge Services is an industry leader in Managed Service Programs (MSP), Employer of Record / Payrolling Services, National Recruitment, and Staffing Services.  We provide outstanding services to major organizations in various industries, including; IT, Healthcare, Entertainment, Media, Federal and State Governments, Public Utilities, Telecom, Manufacturing and more.


As such, Knowledge Services is committed to providing opportunities for growth – in our company, in each team member and in our relationships.  We believe titles do not define a person, but provide a framework to each person’s endless potential.  Our focus on improving our team, product and processes drive us every day.  We are guided by our four Pillars that set the foundation of who we are and how we conduct business:  Knowledge, Integrity, Innovation, and Service. 


Parking included

Pay $15/hr




  • Will be processing medical doctors' licenses. Must be very professional with excellent writing/communication skills
  • Not easily rattled
  • Quickly and accurately processes all information received by the Board of Medical Examiners and ensure delivery of physical information to the appropriate file and updating of all electronic records (VR) 
  • Reviews medical doctors' applications for accuracy. Provides frequent status updates to all applicants and updates the VR System with progress notes as appropriate. Understanding of Medical terminology is a must.
  • Interacts with applicants, their agents and members of the public in a professional manner providing prompt, reliable customer service.
  • Assists in preparation for Board of Medical Examiners' meetings to include: gathering information, preparing files, interacting with board members, drafting minutes, mailing necessary correspondence, scheduling committee meetings, etc.
  • Assists with other duties as assigned


  • Must have 4+ years recent, administrative experience with strong computer and time management skills
  • Strong in Microsoft Office products (MS Word/Excel)
  • Excellent communication skills, both verbal and written 








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