Guidesoft Inc. dba Knowledge Services

48811 Administrative Assistant

2 months ago
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Knowledge Services is currently seeking an Administrative Assistant in the Nashville TN area.




Knowledge Services,  established in 1994 and headquartered in Indianapolis IN, is a certified woman-owned (WBE) professional services organization with over 1500 employees located in offices throughout North America.  Founded by Julie Bielawski, CEO, Guidesoft, Inc. DBA Knowledge Services is an industry leader in Managed Service Programs (MSP), Employer of Record / Payrolling Services, National Recruitment, and Staffing Services.  We provide outstanding services to major organizations in various industries, including; IT, Healthcare, Entertainment, Media, Federal and State Governments, Public Utilities, Telecom, Manufacturing and more.


As such, Knowledge Services is committed to providing opportunities for growth – in our company, in each team member and in our relationships.  We believe titles do not define a person, but provide a framework to each person’s endless potential.  Our focus on improving our team, product and processes drive us every day.  We are guided by our four Pillars that set the foundation of who we are and how we conduct business:  Knowledge, Integrity, Innovation, and Service. 




  •  The pay is $12.00/hour, and the hours are 8-4:30, M-F.  Parking is included.
  • Sorting incoming/outgoing mail; routing mail to the appropriate employee
  • Scanning and verifying incoming/outgoing documents
  • Using Excel to track actions on incoming/outgoing correspondence, both paper and electronic
  • Mailing all assigned documents in a timely manner, mindful of any legal requirements



  • High school diploma; Preference given to those with an Associate’s degree or higher
  • 2+ years recent administrative experience in an office environment
  • Proficiency with spreadsheets, presentation software, and databases
  • Ability to type, proofread, and format documents
  • File management skills for paper and electronic documents
  • Schedule management, note-taking, email organization and distribution skills
  • Strong verbal and written communication skills, with the ability to send clear, concise emails and respond in a timely manner
  • Solid Microsoft Office skills, including Access, Word, Acrobat, and scanners
  • Strong data entry skills with the ability to quickly enter data with few to no mistakes
  • Detail oriented
  • Ability to maintain confidentiality








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