Guidesoft Inc. dba Knowledge Services

48361 Administrative Assistant IDOA

2 weeks ago
Job ID
Job City
Job State


Knowledge Services,  established in 1994 and headquartered in Indianapolis IN, is a certified woman-owned (WBE) professional services organization with over 1500 employees located in offices throughout North America.  Founded by Julie Bielawski, CEO, Guidesoft, Inc. DBA Knowledge Services is an industry leader in Managed Service Programs (MSP), Employer of Record / Payrolling Services, National Recruitment, and Staffing Services.  We provide outstanding services to major organizations in various industries, including; IT, Healthcare, Entertainment, Media, Federal and State Governments, Public Utilities, Telecom, Manufacturing and more.


As such, Knowledge Services is committed to providing opportunities for growth – in our company, in each team member and in our relationships.  We believe titles do not define a person, but provide a framework to each person’s endless potential.  Our focus on improving our team, product and processes drive us every day.  We are guided by our four Pillars that set the foundation of who we are and how we conduct business:  Knowledge, Integrity, Innovation, and Service. 


  • Coordinate and communicate all vehicle sales with the associated agencies so assets that are sold are removed from PeopleSoft.
  • Contact agencies and coordinate arrangements for vehicle viewing and pickup for vehicles sold off site
  • Process and track Surplus Forms for disposal of state owned vehicles
  • Assist with maintaining state vehicle inventory for ~10,000 vehicles through state fleet management
  • Prepare vehicle titles and sales receipts associated with all vehicle public surplus sales.
  • Monitor and report the monthly mileage updates required by each state agency operating state vehicle(s).
  • Maintain office supply inventory and order supplies as needed
  • Assist state agencies with questions related to data entry into M5 Fleet System, and perform administrative functions as required when regular system Administrator is not available.
  • Answer inquiries for the public, local units of government, and state facilities concerning policies and procedures.
  • Special projects associated with or affecting the entire state fleet of ~10,000 vehicles



Must have MS Office: Word, Excel, Outlook

Experience with PeopleSoft helpful

Must have a valid IN driver's license

High School diploma with 2 years experience in an administrative role


Near downtown area


$12.00 per hour







Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed

Need help finding the right job?

We can recommend jobs specifically for you! Click here to get started.